One AI inbox for WhatsApp, Instagram, Messenger, Tiktok, calls and web, turning every inquiry into a booked appointment.
Trusted by clinic teams
Multi-site groups and single-chair practices run their front desk on ClinicPilot.
Every channel, one thread
Patients reach you six different ways and never think about which. Each one lands in the same conversation, against the same patient record.
No new phone system
Where it leaks
Patients do not arrive between nine and five. They arrive before you open, while both chairs are running, and long after the lights are off, on whichever app they already had open.
One Tuesday at a two-chair practice: illustrative, not a statistic. Your own week shows up in the dashboard on day one.
Six inquiries · none answered the same hour
The product
WhatsApp, Instagram, Messenger, TikTok, phone and web chat land in a single thread per patient. No more tab-hopping between five apps.
WhatsApp · 08:41
Sarah R.
Instagram DM · 13:07
Sarah R.
Messenger · 18:52
Sarah R.
Missed call · 21:15
Sarah R.
Trained on your treatments, pricing and availability. It drafts, you approve, or let it run on its own once you trust it.
Hi! How much is Invisalign and do you have anything this week?
Invisalign starts at $3,400 including retainers. I have Thu 2:15pm or Fri 10am for a free scan. Which suits?
Every unanswered call triggers an instant text back with a booking link, so the patient never has to ring twice.
Unanswered · 22s
Text back · automatic
Sorry we missed you! This is Northgate Dental. Reply here, or grab a slot: clinicpilot.ai/book
Consult booked without a second ring
BookedThe AI checks real availability, holds the slot, confirms the patient and writes the appointment into your practice software.
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
Track each inquiry from first message to treatment value, so you can see which campaigns actually fill chairs.
How much it does
Most clinics start on the left and move right once the drafts stop needing edits. The setting is per channel, and you can pull it back at any time.
The AI
Your team
Same inquiry, this setting
21:15 · Web chat · consult request
21:16 · Answered, Thursday 14:15 held, flagged for your morning review.
What it handles
05 areasThe AI picks up every inquiry the moment it lands: nights, weekends, and the twenty minutes your receptionist is on another call.
It quotes from your own price list and treatment notes, so patients get consistent answers instead of a callback promise.
Dormant patients get a nudge that reads like your team wrote it, timed to the recall interval you already use.
After a completed visit the AI asks for a review at the moment satisfaction peaks, and routes unhappy replies to a human first.
Response times, booking rate, no-show rate and revenue by channel. One weekly digest instead of five dashboards.
How it works
One afternoon of setup, then it runs while you work
Link WhatsApp Business, Instagram, your phone number and website chat. No migration, no new phone system. It takes about an afternoon.
Channels livedone
Upload your treatment list, prices and opening hours. The AI learns your tone from past conversations and drafts in your clinic's voice.
Drafts in your voicedone
Start in review mode where every reply needs a thumbs up. Once the drafts stop needing edits, hand over the channels you trust.
Front desk covereddone
Pricing
UAE pricing for every stage, from one doctor to an unlimited clinic group.
Billing frequency
AED 149/ month
Billed monthly
The doctor who's also the front desk.
AED 369/ month
Billed monthly
Your first front-desk team.
AED 919/ month
Billed monthly
The clinic that runs on numbers.
Custom
Priced for your rollout
The clinic group with no ceiling.
AI usage is billed separately through credits. Credit rates vary by AI feature and usage.
Client voices
Every after-hours enquiry gets an answer now. That alone paid for the year.
Our missed-call rate used to be the leak nobody owned. Now it texts back by itself.
Owner, Example Aesthetics
02 / 03The drafts sound like us. After two weeks we stopped editing them.
Front Desk Lead, Example Physio
03 / 03Fig. 01
92%
Inquiries answered under a minute
Fig. 02
6
Channels in one thread
Fig. 03
24h
Typical setup time
All patient communications are encrypted in transit and at rest using AES-256 encryption. Role-based access ensures team members only see what they need.
That's your call. Run it as a monitor that alerts your team on missed follow-ups, an after-hours responder, or let it manage full conversation flows from inquiry to booking with human supervision.
WhatsApp Business, Instagram DMs and story replies, Facebook Messenger, phone, email, and a website chat widget, all unified in one inbox.
The AI handles appointment requests, treatment inquiries, and insurance questions automatically, and books patients straight into your calendar.
From signup to your first tracked lead in about 24 hours. No complex integrations, no IT team required.
Yes. The Enterprise plan is built for multi-location clinics with advanced needs, including per-branch pipelines and roles.
Yes. TikTok DMs and comments, plus inbound and missed phone calls, flow into the same unified inbox and lead pipeline as WhatsApp, Instagram and Messenger.
Yes. Two-way integration with ClinicSoft keeps your patient records in sync.
Ready when you are
Connect your channels, let the AI catch every inquiry, and watch messages turn into booked appointments. Free for 14 days.
